The new inbox rules stay in outlook fine. As such I can re-sync them back from outlook to OWA when they disappear in OWA if I want to. I tried deleting an existing rule and it reappeared a day later too. I am not an administrator. Are you just trying to confirm that the changes I made in the screenshot below actually persist to the account? Jan 7, 2019 - Next, let's dig into the rules of inbox zero email management. Step 1: Create a new folder in our Outlook Inbox that's descriptive of the trip.
Auto-populate CC and BCC lines in Outlook Create simple rules to add CC or BCC addresses to your emailSending copies of your emails to the same people can be really time-consuming and tiring because you have to enter their addresses to the CC or BCC line in Outlook again and again. Besides, there's always a risk to forget to copy your boss or colleagues on a really important email. In Add-ins Collection for Outlook you will find a solution that automatically fills CC and BCC fields so that you don't have to type each person's email address time after time. Simply create a rule in a few clicks and forget about adding CC or BCC emails.
Also, you can always BCC yourself, or the entire distribution list. Use ready-to-paste templates for Outlook emails Spend less time on writing emailsIf you are a support service assistant, sales manager, or just extensively use email in your daily work, Template Phrases for Outlook will save hours of your precious time on composing and proofreading the same messages. All it takes is to create a collection of templates and adjust such details as text formatting, hyperlinks, images, attachments, and signatures. Then you just need to double-click to use these ready-to-paste text snippets in your replies. It's also possible to share your Outlook email templates with colleagues, search them on the plug-in pane and add to favorites.Use the Quick Reply tool to respond to similar emails in just one click without pressing Reply and Send. Avoid most common emailing mistakes Check emails before sendingEach time your mouse pointer hovers over the Send button, you need to check your email for dozens of critical mistakes that can affect your image and the image of your company. If you are prone to sending rapid fire emails without proofreading them, Outgoing Email Checker for Outlook will be your life saver.
It always notifies you to attach a file in Outlook, add a proper salutation, use the correct address in the To field, send your email from the right account, or blind copy your manager. With dozens of things to check before sending an email, one handy reminder add-in will make your messages flawless. Create email rules to get notified when your conditions are not observed. Get a reminder to add attachment to your email. Never send sensitive information to the wrong recipient. Avoid sending large messages. Make sure you use the correct account.
Remember to fill CC or BCC lines when necessary. List the words you'd like to avoid in your emails.
Be sure to include specific words when you use certain account or attach a file. Create email checker rules from scratch or use helpful templates. Never misuse Reply and Reply All Avoid 'Oh, no!' After sending an emailIf you frequently send and receive multi-recipient emails, the Reply All functionality in Outlook may be a big trap for you. Whether you need to always hit the Reply All button, or try to avoid sharing emails with unintended recipients, Add-ins Collection has a solution for both.
Just press the Alert to Reply All button to make sure you include all initial addressees, or click Prevent Reply All to stop accidental email replies. Easily read and analyze email headers Unhide and parse email headers in OutlookEvery single email contains Internet headers that deliver details about the web path the message takes between the sender and recipient.
The headers show various issues that may require your attention, such as delivery delays or failing to get through the spam filters. However, in its original format it is fairly hard to read. Thus, we have included the Email Headers Analyzer tool into the collection to display the information in a user-friendly layout and help you troubleshoot mail delivery problems.
We’ve warned against incoming (.doc.xls etc) because of the virus risk, so how can you setup Outlook to warn you about emails with those attachments?Sadly, it’s not easy. Outlook has automatic Rules to check incoming messages, but none of those rules can test for the file extensions on email attachments.You can test if a message has an attachment but there are no rules specifically to test file names in attachments. There’s a similar limitation in Outlook search, Microsoft has ignored requests for better file name testing/searches despite their talk about the importance of security.We’ve found a tolerable workaround. It’s not perfect but will serve for most people. For an accurate test you resort to VBA, we’ll explain both options. The ‘almost’ Outlook Rule for attachmentsOutlook won’t let you specifically test for a file attachment name, but you can check the message header.
The message header should have the names of file attachments.Unfortunately, the message header has other information like the Subject line so any test on the header may pickup unwanted ‘false positives’. For example, testing for ‘.doc’ in the message header will detect a message with the subject “Beware messages with.doc files”.Since the rule may find extra, non-applicable, messages, whatever rule action you choose should be either a warning or reversible.To make the rule, go to Home Rules Create Rule Advanced Options or Rules Manage Rules and Alerts New Rule. If you see the Rules Wizard, choose ‘Apply rule on messages I receive’.On the next wizard pane, choose ‘Specific words in message header’. For the specific words, add the file extensions you want to check for, including the dot/period.In this example we’re just showing the three main ‘old’ format extensions. There are others that a comprehensive test should include.After entering the file extensions, you’ll see something like this in the wizard pane:Then add the condition ‘which has an attachment’ to ensure that only messages with attachments are detected.The next part of the wizard selects the action to take. As we mentioned before, the rule isn’t 100% perfect so it’s better to display a warning rather than something that’s easy to overlook or hard to reverse like deleting the message.Here we display a message to warn you about the newly arrived message.Other options might be to move the suspect message to a special folder like ‘Possible bad attachments’ or assign it to a special category of the same name.The Next pane of the Rules Wizard covers exceptions to the rule.
In this case, you might want to allow certain, trusted, people to send ‘old’ documents. At the end of the rule creation, you can test the rule against existing messages in the Inbox or other folder. Conditional Formatting?You might think another way to highlight messages with suspect attachments would be the ‘Conditional Formatting’ option in Outlook Views. Alas, the conditions don’t have a ‘Message Header’ option similar to Outlook Rules (at least, we can’t find it). The VBA solutionTo get a more precise text of attachment file names, you need VBA.has written some code that will test file attachment extensions and perform actions on those messages.
If you look through the comments, you’ll see that David has gone to some trouble to answer questions and provide variations of the code for certain situations.Line 6 of his first example is the key to testing attachments. He’s checking the last 4 characters of the attachment name. In his example it’s.zip files:If Right(LCase(olkAtt.Filename), 4) = '.
Zip' ThenFor our purposes change ‘.zip‘ to ‘.doc‘.To test for multiple file attachments add conditions to the line:If Right(LCase(olkAtt.Filename), 4) = '. Doc' OR Right(LCase(olkAtt.Filename), 4) = '.
Xls' OR Right(LCase(olkAtt.Filename), 4) = '. Ppt' ThenLine 8 is the action taken, in this case, moving the message to the Junk Email folder.Item.Move Session.GetDefaultFolder(olFolderJunk)If you prefer moving to the Deleted Items folder change olFolderJunk to olFolderDeletedItemsDavid’s page has instructions on how to add the code and run it. The code is run within an Outlook Rule. There’s a rule action to run a script, which in this case is the VBA code.Macros have to be enabled in Outlook for this to work.Frankly, this option is probably more trouble than it’s worth but you’re welcome to try.